Presentation Guidelines

Session Structure

  • Sessions will be conducted synchronously according to the conference schedule but will not be recorded.
  • Paper presentation schedule – available here.
  • Sessions will last 60 minutes.
    • Session chairs and authors should join the session no later than 8-10 minutes before the scheduled start time.
    • A prompt will appear on the screen two minutes before the closing period expires.
  • Only one author is required per paper. Authors should remain in the session for the entire session duration.
    • If additional co-authors are joining the presentation session, they must register for the conference, as well.
  • We recommend using a desktop/laptop instead of a mobile device. We recommend that presenters not dial in as they will not be able to screen share or use the webcam.
  • The papers will be presented as listed in the event hub for each session.
  • There will be a Tech Support Staff (TSS) who will launch the sessions and will be available for technical issues and the following:
    • TSS will launch and close the Zoom virtual sessions
    • TSS will be available to answer technical questions and help session chairs and presenters with access to the webcam and audio, as needed.
    • TSS will assign the session chairs as co-hosts.
    • TSS will post session’s welcome opening and closing slides.
    • As directed by the Session Chair, they will play author-video(s). The Session Chair may need to direct TSS to stop playing author-videos early if the video is too long or if the session is running short on time.

Session Chair will:

  • Manage the allotted session time- 60 minutes. The times below represent the total time allotted per type of paper. This time includes playing the prerecorded video (which the TSS will do) and handling Q&A.
      • Completed Research Papers: Video 8 to 10 minutes
      • ERF (Short Papers): Video 5 to 6 minutes
      • Q&As are allotted equally among presenters using the remaining time.
  • Session Chairs have discretion to adjust / manage time allotments based on the number of papers assigned to a session and / or circumstances taking place during the session.
  • Session Chairs will direct Tech Support Staff to play / stop the author-videos (as needed).
  • Session Chair will receive a reminder from TSS via private chat at the end when two minutes are remaining.
  • The closing slide will be displayed during the last minute of the session as an alert.
  • Prepare 2-3 questions in advance for each paper.
  • Remind audience to stay on mute and not share their webcam while authors are presenting.
  • Remind audience to submit questions for each paper in the chat box.
  • Inform audience that when submitting questions via chat, include the paper sequence (i.e.P1, P2, P3) in case the question isn’t answered due to time limitations so that it can be addressed later by the author. Participants can continue the discussion with the authors via the event hub, eLibrary, or email.
  • Facilitate the Q&A.
  • End session on time.

Before Your Session

Please contact Robina Wahid at should you have any technical support staff related questions during the conference.

During The Session

  • Make sure all notifications are turned
  • Technical support staff will log-in 15 minutes prior to the session. To locate the staff, look for “Technical Support Staff” in the session attendee list
  • Session Chairs, presenters, and authors are required to join the meeting 8-10 minutes prior to start time using the session link found on the conference
    • Please join the meeting early as the maximum capacity for each virtual room is 300 total and you will not be able join the session if it is at capacity. If unable to join due to the session being full, text Robina via WhatsApp.
    • Session Chairs to add ‘Session Chair’ in front of their name so they are easily identifiable.
    • Authors should add their role (author) and the sequence of their paper in the session (P1, P2) in front of their name, so they are easily identifiable (e.g., Author-P1-John Doe, Author-P2-Jane Doe).
  • In the chat box the following will been pre-set and will appear for all participants:
    • Message from the organizer: If you are an author of a paper in this session, please add your role (author) and the sequence of your paper in the session (P1, P2) in front of your name so you are easily identifiable (e.g., Author-P1-John Doe, Author-P2-Jane Doe).
    • Please note:
      • Completed Research Papers: video 8 to 10 minutes
      • ERF Papers: video 5 to 6 minutes
      • Q&As are allotted equally among presenters using the remaining time.
  • When Q & A begins, the session chair will review the questions posted in the chat window and determine which to pose to the
  • If an author does not show up or drops off mid-presentation, the session chair will move ahead to the next paper.

Additional Details

  • Papers are available within 24 hrs. (business) upon registering for VCS.
  • Videos will be available at the beginning of the conference
    • Both accessible via the conference app
  • The event hub will be live (TBD), and details will be provided to all AMCIS 2021 registrants at that
  • Session Chairs will inform Program Chairs if a paper presenter is a no-show.
  • For issues logging in during the conference dates, please contact Robina Wahid via WhatsApp.
  • The Tech Support Staff will post opening and closing slides prior to the start of paper sessions. Examples will be shared closer to conference

Session Chair & Presenter Orientation Sessions

Please mark your calendar. We recommend attending one of the orientation sessions.

Tuesday, Jul 27, 2021 12:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
Meeting ID: 829 3718 2402
Passcode: 324274
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+13017158592,,82937182402#,,,,*324274# US (Washington DC)
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Wednesday, Jul 28, 2021 03:00 PM Eastern Time (US and Canada)
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Meeting ID: 837 3390 1340
Passcode: 177168
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Monday, Aug. 2, 2021 09:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
Meeting ID: 832 8452 4446
Passcode: 122968
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+13126266799,,83284524446#,,,,*122968# US (Chicago)
+19292056099,,83284524446#,,,,*122968# US (New York)
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